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Terms of Agreement


Submission and Shipping Procedure


7th Annual Environmental Photography Exhibition is a worldwide curated environmental photography exhibition held at the American Mountaineering Center in Golden, Colorado and is in its seventh year being held in conjunction with the Colorado Environmental Film Festival. Images from the submissions will be selected and displayed from February 18 to May 1, 2016. From avant-garde to f64 images, the Environmental Photography Exhibition hopes to represent the shared visions of world communities that are concerned about environmental issues. This exhibit is intended to inspire viewers on an emotional level.  Ideally photographs will inform and inspire viewers to think about the environment or motivate them to take action.

Who should consider entering:  All photographers from around the globe, using all styles and processes are encouraged to enter.

Divisions:  There will be two separate age Divisions, Adult (18 and over) and Youth (under 18).  Age of entrant will be determined by their age on the day of the final submission deadline.

Selections:  Submission does not guaranty that the images will be chosen for the exhibition. Accepted prints may be offered for sale, but must remain through the end of the show.  Submitters (or parent or guardian for the Youth submitters) warrant that entries are their work and accept the submission choices made by the Festival’s juror(s) as final. In the event any juror is unable to judge, the Director of the Exhibition may substitute or serve as an alternate.

Awards:  There will be one Best of Show for the Adult Division and one Best of Show for the Youth Division.  Each shall be awarded $250.  There will also be two Juror’s Awards (no monetary award).  All awards are made based upon consideration of the actual exhibited prints on the wall.

Entries: By following the links to our online submissions manager, Smarter Entry, entries are taken and fees paid.  Details for the submission process is provided at the Smarter Entry web site.  (For example, only entries submitted up to 1,280 pixel images are accepted.)  Photographs chosen for the show will be made from the on-line submissions which will be judged digitally. Only after an entry is accepted is a physical print needed.  Any entrant failing to comply with the terms and conditions of entry, or the detailed submission process, may be disqualified from this competition.

Entry Fee: The non-refundable fee is $10 for the first image submitted. Additional entries may be submitted for an additional $10 each. There are no refunds.
Important Dates to Remember:
•  The Call for Entry deadline is January 10, 2016.  This is the deadline for     submitting your entries on line.
•  The Notification Date is January 17, 2016.  This is the date that you will receive notification if your entry has been accepted into the show.
•  Physical Delivery Date is February 16, 2016.  If you are notified that your entry     has been accepted into the show, this is the deadline by which your entry must be     delivered and received at the American Mountaineering Center in Golden,             Colorado in order to be displayed.
•  The Exhibition will be open to the public starting February 18, 2016.
• There will be an open reception at the Mountaineering Center on February 19,     2016 at 5:30 PM.

Delivery: There are three options to deliver prints. Hand delivery is the first option. The second option is shipping your work directly to the Mountaineering Center. The third option is to utilize the services of our preferred commercial printer.  The preferred commercial printer will do the printing and the framing and we’ll get them to the Mountaineering center to be displayed.  It is expected that those desiring to ship, will ship their work postage paid and also include a return to sender shipping label, postage paid.  Any work packed in Styrofoam pellets will not be opened or eligible to be hung. For those photographers sending work without the return postage, it will be assumed that they agree to the donation of their work. To be clear, shipping or hand delivery to and return from the “Gallery” is the responsibility of the artist.  Both the shipping specifications as well as the framing specifications will be sent via e-mail after acceptance of the entry into the show.  Information about the preferred commercial printer will also be sent vis e-mail after acceptance of the entry into the show.

Final Presentation: Accepted images require professional quality framing with plexiglass or glass, white over-mat (or off-white) and wire on the back ready to hang.  Colored mats or prints without over-mats are not acceptable.  Framed prints need to be a minimum 14 inches by 17 inches and maximum of 24 inches by 36 inches.

Ownership: Photographers (or parent or guardian for the Youth Division) submitting  photographs certify that the work is the property of the photographer and that the photographer owns all rights and title to the work including copyright and trademarks to the work.

Usage Rights: By submitting to the call for entry, entrant represents, acknowledges and warrants that the submitted photographs are original works created solely by the entrant and that no other party has any right, title, claim or interest in the photographs. In consideration of providing the exhibition, each entrant (or parent or guardian for the Youth Division) grants a worldwide, irrevocable license to the exhibition to feature any or all of their submitted images in electronic or print form in their, or their sponsors, promotions for future exhibitions in the following years.

Liability:  While the Exhibition will take every precaution and care for work submitted, it can’t be liable for damage or loss for prints and frames while at the show or in transit.  Selected prints need to be insured for possible losses or damage by the submitter.

Indemnification: Submitting photographers (or parent or guardian for the Youth Division) agree to indemnify, defend and hold The Environmental Photography Exhibition, The Colorado Environmental Film Festival, The American Mountaineering Center, their staff, volunteers, judges, sponsors and and all others harmless from any claim, expense or demand, including without limitation reasonable attorneys’ fees, made by any third party due to or arising out of issues with photographic submissions, or the photographer’s violation of any law or the rights of a third party.

Applicable Laws:  This Agreement shall be governed by the laws of the United States and the state of Colorado, without consideration of conflicts of laws provisions and principles.  All claims between the parties, regardless of legal theory and whenever brought, shall be resolved in Jefferson County, Colorado.  If, for any reason, any section or provision of this Agreement or any part thereof, or the application of such section, provision or portion is declared invalid or unconstitutional, the remainder thereof shall not be affected by such declaration.

Jurors Decisions are Final:  Selection of images to be shown is the sole decision of the juror(s).  All Decisions of the jurors/judges are final.  All information concerning the judging and winners is considered to be proprietary and confidential. The Festival reserves the right to modify or alter the exhibition venue or schedule in the event of unforeseen circumstances. Any entrant failing to comply with these terms and conditions may be disqualified from the competition.


Click here and proceed to registration.

Link back to general information page.

Return to the Colorado Environmental Film Festival page.

One Comment
  • star nigro

    November 28th, 2014 at 1:47 pm

    great idea!

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  • Copyright 2014 by Kent Gunnufson